VisitsTracker › Cleaning
Proof the clean actually happened
Cleaning contracts are lost over one disputed visit. Rounds record themselves from time spent at each site, missed sites surface the same day, and the client gets a page of their own instead of your word for it.
No card needed. Set up in an afternoon.
What you get
Attendance the client cannot argue with
Rounds record themselves
Ten minutes inside a site boundary becomes a visit with the time in and the time out. Cleaners do not sign in at a door or scan anything, so a busy Friday does not cost you the record.
“Nobody came on Tuesday” has an answer
Open the day, see whether a visit exists at that address, how long it lasted, and every reading behind it. If nobody went, you find out before the client tells you.
Coverage lists the sites nobody reached
Every assigned site ordered by how long since anyone was there, never-visited first. On a round of forty offices, that list is the one thing worth reading each morning.
Hours that match the invoice
Time on site is measured rather than reported, so the hours you bill and the hours you pay come from the same record instead of from two different guesses.
A standing link per client
Their last 90 days of visits, photos and signatures on a page carrying your logo. First names only, so it identifies the cleaner without publishing your staff list.
Photos where the work is disputed
Before and after shots stay attached to the visit. If a photo is later removed, the record says a photo was removed and by whom.
High turnover is survivable
Field staff join with a code and a phone number, no work email needed. Temporary access expires on its own rather than lingering after somebody leaves.
Travel paid on measured distance
The day's distance comes from trusted readings at your rate, one claim per person per day, so mileage stops being a negotiation.
What this is not
This is attendance, hours and client proof. There is no quoting, no invoicing and no payroll processing: hours export to Xero, Sage, QuickBooks or CSV and the billing happens where it happens now. If you already run cleaning management software, this answers the part it takes on trust.
Straight answers
Questions people ask
How do we prove a clean happened?
By time spent inside the site boundary, with arrival and departure recorded, built only from readings we trust. Nobody has to scan or sign anything on the way in.
Can the client see it themselves?
Yes. Each client gets a standing link to their last 90 days with your branding, and you can send an expiring link covering one night when they ask about one visit.
What if two units share a building?
If a stop could belong to either, the visit is marked ambiguous and both candidates stay on the record rather than one being picked for you.
Does it handle invoicing?
No. It produces the hours and the evidence behind them and exports to your accounting package. Invoicing stays where it is.
Our cleaners change constantly. Is setup painful?
They join with a code and a phone number, so there is no email admin, and access you grant temporarily expires by itself.
Also part of VisitsTracker
The rest of the product
Try it on one van for a week.
Put it on one phone, run a normal week, and see what comes out the other end.